Personal Assistant to Director

Lifestyle Property People • Part-time • Remote (Gabon) • 1m ago

Overview
Lifestyle Propery People are seeking a highly organised and proactive Personal Assistant to support the Director in a dynamic and fast-paced environment. The ideal candidate will possess exceptional administrative skills, attention to detail, and the ability to manage multiple tasks efficiently. This role is pivotal in ensuring the smooth operation of the Directors needs, someone who is willing to do all tasks from mundane to complex. It requires a professional with excellent communication skills and a strong understanding of office procedures, willingness to work with the wider team as one team.

Role Responsibilities

Ensure Director’s emails, diary and ‘To Do’ list are up to date
Respond to emails and Whatsapp messages throughout the day
Ensure all Calendar entries have the correct invitees and location/zoom details etc.
Liaising with the team, suppliers and clients on behalf of the Director
Support the wider business with administrative tasks when required
Delegate work to the Team in the Director’s absence with consideration
Implement and maintain business processes and procedures

Example Tasks

Reading, monitoring, and responding to the Director’s emails
Managing the Director’s diary and ensuring he is well prepared for all calls and meetings
Managing and updating projects on Asana
Refreshing bank feeds on Xero
Collating information and updating ongoing project files and metrics (Asana & Excel)
Preparing PowerPoint and Canva presentations
Creating and reviewing contracts on behalf of the Director
Sourcing and ordering items online, e.g., stationary, IT equipment, gifts
Writing, editing and reviewing outgoing correspondence
Liaising with various HODs to update the Director’s Dashboard for the company

Skills Required

Impeccable organisation and attention to detail
Discretion and personal integrity
Determination and tenacity
Great communication and relationship building skills (via phone, email, and Whatsapp)
Excellent customer service skills and the ability to adapt to different clients
Logical and pragmatic problem solving skills
Strong sense of personal responsibility and ability to complete tasks with minimal supervision
An Under-Promise-Over-Deliver attitude
Proficient in Microsoft Office
Proficient in OneDrive/Dropbox
Proficient in Asana
Proficient with Excel spreadsheets (macros. complex formulas, conditional formatting, etc)
Positive, can do attitude, happy to complete all tasks in the manner CEO asks

If you are a motivated individual looking to contribute to a thriving organisation while supporting senior management, we encourage you to apply for this exciting opportunity as a Personal Assistant to the Director.

Location