Overview
We are seeking a highly organised and proactive Executive Assistant for a fixed term contract to cover an existing role, starting late November until March 2026 (due to extended leave). The EA provides comprehensive support to our directors and research team, and in the next few months will also be involved in the ERP's public launch and board recruitment drive. The ideal candidate will possess strong administrative skills, be adept at managing multiple tasks efficiently and working with a wide range of stakeholders to enable smooth team working.

Duties

Executive Director support

Acting as first point of contact and gatekeeper for Directors and ensuring that ERP is represented with the utmost degree of professionalism
Inbox prioritisation, flagging important conversations or decisions and acting as a first line of response to incoming messages; managing and monitoring task lists when requested; managing expenses
Meticulous diary management for the Directors, including proactively managing day-to-day and longer-term scheduling
Support for research team recruitment (administration, interview planning)

Research Team support

Booking travel & accommodation, including preparing itineraries
Diary support for cross-team meetings (eg focus groups, monthly team meeting)
Organising logistics for in-person meetings and retreats, including booking venues, catering, arranging technology and equipment
Supporting the management of ERP’s virtual team technology platforms, such as Google Workspace, and other tools; supporting the team to use IT systems effectively
Supporting ERP Board and team with onboarding new joiners
Helping to foster a strong organisational culture

Communications

Coordination of support for webinar and report launch on 05 December, working with external suppliers and ERP team.
First point of contact for enquiries; maintain records; ensure follow-up.

Board Recruitment

Administrative support for the recruitment of new non-executive directors, including advertising and organising interviews

Other: any other reasonable tasks requested.

Essential skills and experience

Proven experience as an EA at senior level; confidence to support senior leaders in a fast-moving environment
Excellent communication and relationship-building skills in a multi-stakeholder environment
Excellent organisational skills, pro-active, with attention to detail
Strong diary management skills; proficiency in Google Suite and familiarity with AI productivity tools
The ability to work flexibly, proactively and independently
An ability to maintain discretion & confidentiality and handle sensitive information with professionalism
Interest in sustainability issues and/or international development
A commitment to equality, diversity and inclusion

Desirable skills and experience

Experience working in a communications or marketing environment
Digital communications, social media content management
Work experience in academia and/or scientific research organisations
Work experience in non-profit organisations in the sustainability and/or international development sectors

Job Types: Full-time, Fixed term contract
Contract length: 4 months

Pay: £35,000.00-£40,000.00 per year

Benefits:

Work from home

Experience:

relevant: 3 years (preferred)

Language:

English fluently (required)

Work Location: Remote

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