Why Midstream

Midstream Lighting is a global leader in advanced LED lighting solutions. In the Sports sector, our award-winning technology powers stadiums, training grounds, and arenas around the world. We’ve received the Queen’s Award for Enterprise: Innovation and have been recognised in the FT Fast Track 100 and Deloitte UK 50 Fast Technology rankings. With consistent year-on-year growth, we’re setting the global standard in sports lighting.

Role Overview

We’re looking for a highly organised and proactive Project Coordinator to support the successful delivery of sports lighting projects. You’ll work closely with project managers, engineers, suppliers, and contractors to coordinate all project activities. This includes managing schedules, procurement, documentation, and reporting to ensure each project runs smoothly, stays on budget, and meets technical and operational standards.

Key Responsibilities

Project Coordination

Support project planning and scheduling using Monday.com and Dashpivot
Track progress, milestones, and deliverables across multiple live projects
Coordinate activities between design, procurement, and site teams
Manage project documentation, drawings, and handover materials

Contractor & Procurement Management

Issue scopes of work to contractors based on project requirements
Obtain quotations from subcontractors and suppliers
Raise and issue purchase orders to contractors and suppliers
Track contractor deliverables and coordinate follow-ups
Support pricing verification and cost control against project budgets

Technical & Documentation Control

Maintain profit and loss tracking documentation for each project
Generate Risk Assessments and Method Statements using standard templates
Submit Mounting Instruction requests to the design team
Process light check results using provided templates
Collate and produce Operation & Maintenance (O&M) manuals

Administration & Reporting

Prepare progress updates, action logs, and client-facing reports
Maintain accurate records of all project activities and correspondence
Process and approve invoices where necessary
Support project managers in compiling completion and warranty documentation

Team & Stakeholder Support

Schedule meetings, take minutes, and track follow-up actions
Coordinate communication between internal teams and external partners
Communicate changes to schedules, site access, and logistics

Process Improvement

Identify opportunities to streamline administrative and coordination workflows.
Help integrate new tools, templates, and reporting systems into daily project operations.

What We’re Looking For

Experience & Skills

2–4 years’ experience in a project coordination or project administration role
Strong organisational and communication skills
Experience with Monday.com or other project management tools
Confidence in managing multiple projects and priorities
Basic understanding of project cost tracking, invoicing, and budgets

Preferred

Background in construction, engineering, or infrastructure projects
Familiarity with sports venues or lighting projects
Understanding of project delivery methodologies (Agile, Waterfall)
Experience using ERP systems or digital file management tools

Midstream Lighting Ltd.

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