About Cambridge Maintenance Services

Cambridge Maintenance Services is a nationwide supplier of mechanical and electrical building services maintenance with over 34 years of experience in delivering its building services maintenance to the corporate, healthcare, education, retail, transport and manufacturing sectors. It also ensures optimum energy efficiency for every property portfolio it manages.

We are experts in delivering compliant, safe, and efficient workplaces. Our nationwide building services maintenance solutions span the corporate, healthcare, education, retail, transport, and manufacturing sectors. Using advanced technology and data, we provide cutting-edge maintenance services that are trusted by major managing agents and independent clients alike. As a multi-award-winning business, our local teams are dedicated to providing personalised FM services that meet your specific needs.

Contract Administrator

Job Description:

We are looking for a responsible Contract Administrator to join our team. Your main duties will be to prepare, negotiate and review various company contracts. A successful Contract Administrator will demonstrate a strong attention to detail along with the ability to discover potential risks. Ultimately, you should ensure all our contracts conform to legislative requirements and meet our company goals.

Key Responsibilities:

Ensuring all client instructions are logged
Responding to customer communication via telephone and or emails
Allocation of jobs to specific engineers and purchase orders to subcontractors
Communication with colleagues/team - keeping them informed of client changes/requirements
Administrative support per contract with the Clients and Contract Managers daily
Running monthly reports
Renewing and amending contracts
Negotiating sales with subcontractors
Maintaining your own contract planner
Resolving queries with invoices for planned maintenance works
Issuing PQQ’s and setting up of new subcontractors
Support Mobilisation when required

Location:

St Ives, Cambridgeshire

Hours of Work:

Monday-Friday 8.30am-5pm

Essential Skills & Qualifications:

Previous administration support experience
Good MS Office skills including Excel and Word
Able to produce professional written communication
Highly organised with effective time management and ability to multitask
Flexible and adaptable at any given moment, and able to work to strict timescales
Able to remain calm and considered
A proactive individual who has excellent interpersonal and influencing skills – these are required when following up for information
Experience of working within a fast paced environment
Standard Grade Qualification in English or Equivalent
Strong attention to detail

Maths skills

Desired Skills & Qualifications:

What we offer

Holiday Allowance
Competitive salary
Access to 360 wellbeing benefits and local discounts

Cambridge Maintenance Services

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Contract Administrator